Forwarding of e-mails is one of the topics I become contacted regarding the most. And, one that also causes hurt feelings and misunderstandings over almost every other topic. E-mails flow in from onliners asking about a nice strategy for telling someone they care about, relative, friend or associate never to forward attachments, chain e-mails, religious and political commentary or perhaps the jokes that happen to be so prevalent online.
Most onliners are afraid to question others to quit. Those people who are motivated to stop, regardless how nicely, get offended and feel just like their thoughtfulness is not really appreciated. But lets take into consideration this a minute. How really thoughtful is it to click on the multi forward, then a lot of e-mail addresses thus hitting send? Well, your brain had to consider those steps but does that make that effort truly thoughtful. I dont think so
Here are the 5 Rules of Forwarding E-mails that individuals who are being truly thoughtful follow. If everyone followed these simple little rules all the problems associated with forwarded e-mails could be avoided. Staying on these tips will assist both those thinking they can be thoughtful and people who dont want to appear otherwise:
Dont forward anything without editing out every one of the forwarding >>>>, other e-mail addresses in addition to headers and commentary from all the other forwarders. Dont make folks look among all the gobbledygook to see what exactly it is you thought was worth forwarding. When you must forward, only forward the particular guts or content from the e-mail that you are currently from the opinion is valuable. Read this neat free program to assist you: Email Stripper. For Macs: TextSoap 7
If you fail to spend some time to write a private comment on the person you will be sending to near the top of your forwarded e-mail you then shouldnt forward it at all.
Think carefully about if what you really are forwarding will probably be of value (accurate information search for hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (are they using the same humorousness as you may do) on the person on the reverse side. Or can you just think it is worthy? If you cannot imagine why the person you happen to be forwarding to would want to have the e-mail then dont forward it. If on company time using company e-mail think not twice, but thrice if forwarding may be worth the danger of your on-the-job credibility and professionalism being diminished.
It must go without saying (Having Said That I need to say it because folks do it anyway.) that forwarding of chain letters; regardless how noble the topic may seem, virus warnings or whatever says forward to everyone you understand simply shouldnt be forwarded because in many instances it is plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is not any chain to get rid of or continueno cause or effect whether you need to do or perhaps not. Also, the fact is its not all commentary will likely be appreciated with the other side should they have some other viewpoint than you dobe very careful here.
Should you must toward multiple people, put your e-mail address within the TO: field and all sorts of the others you are sending to within the BCc: field to guard their e-mail address from being published to individuals they have no idea. It is a serious privacy issue! Do not perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses from the To: or Cc: field by continuing to forward those visible addresses to your contacts! Remove any e-mail addresses in the body of the e-mail that have been forwarded by those who brush away from the privacy with their friends and associates.
The above 5 rules may help qualify if the e-mail will be worth forwarding and the right way to achieve this should it be. If these efforts can not be made, there is no excuse to acquire mad or have hurt feelings when motivated to stop. And if inspired to stop forwarding, one shouldnt get mad; just realize a person on the reverse side certainly has the authority to make that request.
On an aside, also understand that when you are forwarding a non-public e-mail which had been brought to you, you should obtain the senders permission to forward it to others (or post it publicly). E-mails are copyright protected by their authors. Aside from that, common courtesy dictates that you need to ask this writer first if the e-mail sent for the eyes only could be forwarded to strangers or others in which it was not originally intended.
Following the day, with regards to receiving unwanted forwarded e-mails, should you fear hurting someones feelings by asking these people to stop forwarding you e-mail, know they probably meant well, were really thinking of you, were trying to make a point ahhh, just hit delete!